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Our Approach to Privacy

The privacy and security of your personal information is very important to us. We want to assure you that your information will be properly managed and protected whilst in our hands. We will never sell your personal information to third parties.

This Privacy Policy explains how we collect and use your personal information when you visit our Websites or use any of our mobile apps and covers our use of your personal information in connection with the Websites, mobile apps and other electronic media. The Websites and Apps are for United Kingdom residents only and comply with UK and EU legislation and regulation.

The information we collect and how we collect it

Information you provide to Lightstone

We collect the information that you provide to us via our Websites and Apps when you register for and use Lightstone Aurora, Lightstone Mercury or buy products and services via any of our Websites.

This information may include:

  1. basic personal details such as your name, address, e-mail address, telephone number or date of birth included in a submitted incident report;
  2. additional information including your vehicle registration number, IP address and location detailed in a submitted incident report;
  3. your marketing and communication preferences.

Please note that all information collected from a submitted incident report is passed onto your insurer and/or broker only and is not used by Lightstone for any other purpose except anonymised statistical analysis.

Information collected from third parties

We use information from public sources such as the electoral roll, DVLA, and from credit agencies and other third parties. This information may be used in various ways, such as to assess your application for a product, service or quote, to verify your identity, carry out anti-fraud checks, or to provide you with tailored offers.

We will always be transparent with you about how we use this information including providing further information in our fair processing notices and obtaining your consent where necessary.

Information we collect through Cookies and similar technologies

We collect information through “Cookies” and other similar technologies (e.g. pixel tags or links), to remember you when you visit the Websites so we can improve your online experience to suit your needs. These help us understand how you and others use our Websites, view our products and respond to our advertising, so we can tailor direct marketing and enhance our overall product and service offering.

When you visit one of our websites or use one of our apps, we may record your device information including hardware and software used, general location, when and how you interact with our platforms. This information is retained and used to note your interest in our Websites, improve customer journeys, determine pricing and/or offer you available discounts.

We may also use your information in pseudonymised and/or anonymised form (so that you cannot be identified) to analyse how people use our Websites, view our products and respond to our advertising.

When you receive direct marketing from us via email, we may use also use technology e.g. pixel tags or links to determine your use of and interest in our direct marketing.

To find out more about Cookies and related technologies please read our separate Cookie Policy.

Other information we collect

When you visit one of our Websites, we automatically record your computer’s IP address. This information is retained and used to note your interest in our Websites.

How we use and share your information within Lightstone and those we work with

We may share and aggregate information about you depending on your preferences. We may use this information to help us identify products and services that may be of interest to you. This enables us to tailor and package our products and services.

Information about you or your use of our products and services, the Websites and mobile applications may also be used for research and statistical purposes, for example, to analyse and predict individuals' or groups of people’s behaviour, preferences and interests.

We may, as a matter of law, and without requiring notice or consent, use your information for crime and fraud prevention, systems administration within Lightstone and to monitor and/or enforce Lightstone's compliance with any regulatory rules and codes.

How we share your information outside of Lightstone

We may, as a matter of law and without requiring notice or consent, share your personal information with regulatory, fraud prevention and law enforcement bodies.

Your information may be disclosed when we believe in good faith that the disclosure is:

  • required by law;
  • to protect the safety of our employees, the public or Lightstone property;
  • required to comply with a judicial proceeding, court order or legal process; or
  • in the event of a merger, asset sale, or other related transaction.

Personal information of others

If you give us information about another person (for example a family member or third party detailed in a submitted incident report), it is your responsibility to ensure and confirm that:

  • you have told the individual who Lightstone is and how we use personal information (as set out in this Privacy Policy); and
  • you have permission from this individual to provide their personal information (including any sensitive personal data) to us and for us to process it, as set out in this Privacy Policy.

Data transfer and consent

Your information may be transferred by Lightstone to any country, including countries outside of the European Economic Area (EEA), for processing, storage, administration or any other use stated in this policy. The purposes and processing associated with any such transfer will comply with all applicable data protection regulations, including the UK Data Protection Act, and with our obligation to adequately protect and secure your personal information. We will ensure that every data controller or processor to whom we pass your information agrees to treat your information with the same level of protection as required by the Data Protection regulations in the UK and EU.

By providing your personal information to Lightstone you consent to the transfer of your information as described above.

Security

We are committed to protecting the confidentiality and security of the information that you provide to us and we put in place appropriate technical, physical and organisational security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.

You should also be aware that communications over the internet, such as e-mails, are not secure unless they have been encrypted. The Websites may contain links to other Lightstone and other third party websites. These other websites will be subject to their own privacy policies which may differ from this Privacy Policy. You should carefully read the privacy policies of these websites before submitting any personal information.

Managing your marketing preferences

We may:

  • provide you with updates and offers for Lightstone’s products and services via marketing tailored to you, through online digital services (e.g. online advertising, social media communications), or by direct marketing (e.g. phone, e-mail, text, post); and
  • use information we hold about you to help us identify, tailor and package our products and services, determine pricing and offer discounts that may be of interest to you.

We want you to have control over how we use your information to make offers and how we communicate these to you.

  • We will always give you the opportunity to ‘opt out’ of direct marketing when you complete a registration with us, purchase a product or service online or receive any email, text or other direct marketing communication.
  • You can change your marketing preferences to 'opt out' at any other time by contacting us

Update your information or change your marketing preferences

Please let us know if your information changes as it is important that the information we hold about you is accurate and up to date.

You can ask us to update or correct your personal information or opt out of Lightstones’s use of your information for marketing purposes by contacting us using any of the following methods:

By Phone: 01733 302591 or +44 1733 302591 (from abroad)
By email: dpt@lightstone.co.uk
By post:
Lightstone Systems Limited
Priestgate House
3 – 7 Priestgate
Peterborough
PE1 1JN

Data subject access request

You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below enclosing a cheque for £10.00 payable to Lightstone Systems Limited to cover our administrative costs in dealing with your request. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time for example, to keep it up to date or to comply with legal requirements.

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a subject access request, please contact us at:

The Data Protection Team
Lightstone Systems Limited
Priestgate House
3 – 7 Priestgate
Peterborough
PE1 1JN

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